Specialist, Events

  • XPrize
  • Culver City, CA
  • Feb 05, 2020
Full time role Communications Marketing Operations

Job Description


XPRIZE competitions change the world for the better by accelerating innovation life cycles, catalyzing markets, and energizing stakeholders.  

The XPRIZE Foundation is a 501(c)(3) nonprofit dedicated to inspiring and incentivizing breakthroughs to the most critical challenges facing humanity. Since its beginning in 1994, the Foundation has been building and continues to build a vision of hope and abundance for humanity’s future by harnessing the power of innovators, technology, and resources.  

Through incentive prize competitions, XPRIZE enables people to create bold and transformative solutions that are scalable and drive real impact. XPRIZE competitions positively impact both the marketplace and humanity by addressing the market failures that have prevented significant breakthroughs across multiple sectors.  


sets an audacious but achievable goal that aims to overcome challenges deemed impossible. It tackles some of humanity's most pressing issues by redefining what is achievable and pushing the boundaries of human potential.  

defines and addresses a clear problem through extensive research, a design sprint, and a competition that catalyzes the development of the next breakthroughs to put humanity on the path toward a preferred future state for all. The desired outcome from an XPRIZE is clear and measurable, and the rules of the competition are transparent and easily understood.  

democratizes innovation by encouraging expert and nonexpert participation and multidisciplinary collaboration.  

catalyzes markets and revitalizes stagnant industries by increasing awareness of market failures and accelerating innovations to address them.  

is highly leveraged, with competing teams attracting and mobilizing investment capital, partner support, and new members in pursuit of the prize. Philanthropic dollars are thus magnified in support of a solution.   

Our first XPRIZE, the $10 million Ansari XPRIZE for private spaceflight, spurred an industry and created exponential breakthroughs. Since then we have provided over $140 million in incentives through these competitions. Each prize has created an industry-changing technology that brings us closer to a better, safer, more sustainable world.   

The use of incentive competitions, or prizes, to accelerate innovation goes back over 300 years, to when the British Admiralty launched the Longitude Prize in 1714 to find a better way to navigate our seas. In the years since, several well-known innovations have resulted from incentive competitions, including canning as a form of food preservation (a competition launched by Napoleon in 1795), modern plastics (the Billiard Ball Prize, 1863) and commercial aviation (the Orteig Prize, 1919).   

This is more than a job to us. When you work at XPRIZE, you’re making a positive impact on some of the biggest challenges facing our world. Whether you’re working in prize design or development, marketing and communications, stakeholder relations, business operations or any other department, you’re playing a critical role in turning the impossible into the possible.

Role Summary

The Events Specialist will serve our Prize operations and Impact and Design departments with production assistance on Prize Launches, Awards, Team / Judge Summits, and other Prize impact work. The pace is aggressive given the number of events required to support the prize teams throughout the competitions.


  • Plans prize events including summits, trade shows, workshops and activations.
  • Provides full logistical organization and implementation; including budget management, schedules, contract negotiation, hotel bookings, team travel/transportation, and pre-event site visits.
  • Under the guidance of the Senior Producer of Events, aides in contractual process and secures cost value savings while reducing liabilities and risk exposures.
  • Under the guidance of the Senior Producer of Events, supervises all event vendors event staff.
  • Manages and executes master event logistical plan and timeline; assigns/delegates tasks to staff and volunteer teams; evaluate, analyze and report results for each event.
  • Provides on-site coordination of events, including coordinating all hotel, vendor and internal staff and during pre-event, on-site and post-event.
  • Utilizes resources effectively and efficiently to successfully manage multiple planning activities. 


  • Bachelor’s degree or equivalent experience
  • 2-4 years of experience in of event planning and execution
  • Experience managing staff and multiple event teams
  • Requires an understanding of, and a commitment to advancing the mission and core values of the company and, the ability to incorporate them into the job setting
  • Fiscally responsible with experience and excellence for managing event production and budgets (including detailed event estimation, accounting and reporting)
  • Ability to work cooperatively with wide range of personalities, including staff and volunteers
  • Able to work well under pressure of meeting multiple deadlines
  • Exceptional work ethic and strong integrity 
  • Attention to detail – job requires being careful about detail and thorough in completing work tasks
  • Cooperative – job requires being a leader and collegial.
  • Must be experienced and effective with high profile personalities.
  • Effective communicator both verbally and written. 
  • Respects the notion of over communicating to guarantee thorough execution of all event details. 
  • Keeps internal teams apprised of status via meetings and memos.

Come change the world with us.

XPRIZE Foundation is an Equal Opportunity Employer committed to having a truly inclusive workforce. We do not unlawfully discriminate on the basis of race, religion, color, sex, national origin, marital status, age, disability, sexual orientation, political affiliation or on the basis of actual or perceived gender as expressed through dress, appearance, or behavior. 

Organization Type


Organization Size



Energy, Food & Agriculture, Ecosystems & Biodiversity, Pollution & Waste Reduction, Carbon Removal & Utilization Engineering, Research & Education, Supporting Catalysts

Climate Solutions

Reduced Food Waste, Plant-rich Diet, Tropical Forests, Educating Girls, Regenerative Agriculture, Afforestation, Forest Protection