Executive Assistant

$60,000 - $80,000 yearly
  • Climate Foundation
  • Seattle, WA, USA
  • Feb 10, 2020
Full Time Executive Assistant

Job Description

DroneSeed makes reforestation scalable to mitigate the worst effects of climate change. DroneSeed is transforming a 300-million-acre global landscape deforested since the 1990s. It would take 300-years to replant this deficit with current tools. That’s where our technology using drone swarms, survey and data collection, and proprietary seed delivery vessels can substantially help to speed up the process. We’re making it scalable by navigating hard terrain, providing labor better tools, and shortening the supply chain from 18-36 months to 30-60 days. We work in post-wildfire environments to plant native trees and vegetation using heavy lift drone swarms. We’ve pioneered seed vessels and tailored them to survive in different ecosystems. Our aerial survey and data collection process allows us to deliver vessels to microsites at the ¼ acre scale and boost survival. We continually integrate rapidly evolving aircraft and hardware technology which enables us to operate in some of the world’s most challenging terrain environments. DroneSeed is a Techstars alumni founded in 2016 to mitigate the worst effects of climate change. We work with 3 of the 5 largest timber companies in the United States, and are backed by partners like Social Capital, Spero Ventures, the co-founder of DocuSign, and others focused on solving the world’s hardest problems.

About you: You are a professional Executive Assistant with experience working in fast-paced startup environments.  You bring a passion for helping senior leadership maximize their time to focus on growing the business. You are highly organized, build trust, and can manage interactions at all levels, particularly senior leadership and customers. You are authoritative and make the trains run on time, but win trust and respect and are incredibly kind while doing so. 

What you'll be doing:

    • Supporting the CEO and executive team: Grant CanaryBen Reilly & John Hall
    • Collecting and organizing key performance indicators into reports for weekly discussion
    • Scheduling cost effective travel and lodging for CEO and team members, including CO2 offsets
    • Management of complex calendar and scheduling requirements
    • Management of the press kit additions and subtractions
    • Cultivation of social media supporters
    • Drafting regular communications to investors, customers.
    • Organizing team activities such as retreats, org-wide meetings, social outings, and other key logistics.
    • Creating team expense reports; utilizing both domestic and international currencies.
    • Space planning activities within the organization to help us grow!

A plus if you have:

    • 5+ years providing direct administrative support to multiple executives including calendar management, meeting coordination, travel coordination, event planning, etc.
    • Strong analytical skills and demonstrated ability to improve processes
    • Demonstrated ability to organize, multi-task, and problem solve issues while managing competing priorities and commitments to deadlines
    • Start-up or equivalent experience in high-growth and/or fast-paced environments. 
    • Proven track record demonstrating ability to work effectively with minimal supervision 
    • Ability to quickly learn organizational structure and the objectives of the team
    • High levels of integrity and discretion
    • A terrific work ethic accompanied by an ever-positive, get-it-done attitude

Benefits of working at DroneSeed: We're focused on making a positive impact on the environment. We value a highly diverse team, have an awesome office culture, support and encourage collaboration, and are conveniently located in north Seattle (Ballard). Taking care of your health comes first. We cover 75% of your medical, dental, and vision premiums. We have a flexible vacation policy, so take the time off you need; we don’t track vacation or sick time. You can also bring a dog to work (or not).

Other Information: Candidates must be eligible to work at DroneSeed HQ in the Ballard Brewery District of Seattle, WA. DroneSeed is an equal-opportunity employer and we are committed to building a diverse team. If you’re deeply committed to our mission and capable of supporting a busy executive team focused on growing a thriving startup, we’d love to speak with you.  

Experience level

Mid Level  

Climate Impact Statement

DroneSeed is making reforestation scalable to mitigate the worst effects of climate change.

Impact areas

Food & Agriculture,   Ecosystems & Biodiversity  


11-50 employees  

Organization type

For-profit startup/company  

Climate solutions

Tropical Forests,   Regenerative Agriculture,   Temperate Forests,   Afforestation,   Farmland Restoration,   Multistrata Agroforestry,   Forest Protection  

Role Type


Will sponsor Visa