Operations Assistant

  • The Nature Conservancy
  • Remote (Elkins, WV, USA)
  • Nov 19, 2020
Full time role Operations

Job Description

Founded in 1951, the Nature Conservancy is a global conservation organization dedicated to conserving the lands and waters on which all life depends. Guided by science, we create innovative, on-the-ground solutions to our world's toughest challenges so that nature and people can thrive together. We are tackling climate change, conserving lands, waters and oceans at unprecedented scale, providing food and water sustainably and helping make cities more sustainable.  One of our core values is our commitment to diversity. Therefore, we strive for a globally diverse and culturally competent workforce. Working in 79 countries, including all 50 United States, we use a collaborative approach that engages local communities, governments, the private sector, and other partners. To learn more, visit www.nature.org or follow @nature_press on Twitter.

The Nature Conservancy offers competitive compensation, 401k or savings-plan matching for eligible employees, excellent benefits, flexible work policies and a collaborative work environment. We also provide professional development opportunities and promote from within. As a result, you will find a culture that supports and inspires conservation achievement and personal development, both within the workplace and beyond.

YOUR POSITION WITH TNC

Become a force for nature and a healthy planet by joining the West Virginia Team! Our work is focused on two areas where our outcomes can have the greatest impact for all who depend on nature within the state and beyond: protecting our land and water, and tackling climate change. The Operations Assistant provides operations and office management support for the West Virginia Business Unit of The Nature Conservancy. This position reports directly to the State Director and provides general support for other Business Unit staff. They may also work closely with staff from other business units and across the Conservancy. This is a part-time position and will be based in Elkins, West Virginia.

ESSENTIAL FUNCTIONS

The Operations Assistant will perform various administrative tasks, including some or all of the following: sorting and distributing mail, answering phones, organizing and maintaining files, purchasing, maintaining equipment, and working with vendors. They may handle domestic and international travel arrangements and calendar for the State Director. They will schedule and coordinate logistics of meetings and may assist with the coordination of special events. The Assistant may communicate on behalf of the State Director with internal and external sources, including staff, partners, government officials and donors. They may handle inquiries about program activities and assist in the development of program materials and correspondence. They will use available systems and resources to maintain and track data and produce reports as needed. They will provide other staff with information they need to make decisions and solve problems. They will have frequent interaction with staff throughout the program and in other Conservancy offices, and with vendors.

RESPONSIBILITIES AND SCOPE

  • Does not supervise any staff, but may help plan and direct the work of volunteers or interns;
  • Prioritize tasks in the absence of specific instructions and make day-to-day decisions within the scope of work assignments; duties are performed according to instructions or established practices and supervisor will resolve any problems or questions;
  • Provides office and fleet management support;
  • Maintain limited financial responsibility, which may include processing invoices, preparing accounting forms, purchasing, or creating travel expense reports;
  • May serve as a team member for assigned projects;
  • Work overtime as needed; and
  • Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

MINIMUM QUALIFICATIONS

  • Associates Degree plus 1-year experience or equivalent combination;
  • Experience managing diverse activities to meet deadlines;
  • Experience providing administrative support, including some or all of the following: phones/customer service, mail distribution, equipment maintenance, coordinating travel arrangements and meetings, or organizing files;
  • Experience working and communicating with a wide range of people; and
  • Experience writing, editing, and proofreading written materials.

 

DESIRED QUALIFICATIONS

  • Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
  • Ability to analyze available information for the purpose of preparing reports and solving problems;
  • Database skills;
  • Familiarity with standard business communications;
  • Excellent customer service skills and focus; and/or
  • Strong organizational skills and attention to detail.

HOW TO APPLY

To apply to position number 49115, submit resume (required) and cover letter separately using the upload buttons. All applications must be submitted in the system prior to 11:59 p.m. Eastern Time on Tuesday, November 24th, 2020.

Click “submit” to apply for the position or “save for later” to create a draft application for future submission. Once submitted, applications cannot be revised or edited. Failure to complete required fields may result in your application being disqualified from consideration.

If you experience technical issues, please refer to our applicant user guide or contact applyhelp@tnc.org.

The Nature Conservancy is an Equal Opportunity Employer

Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of people of diverse backgrounds, beliefs and culture. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientation, gender identity, military, protected veteran status or other status protected by law.

The successful applicant must meet the requirements of The Nature Conservancy’s background screening process.

Organization Type

Nonprofit  

Organization Size

1001-5000  

Sectors

Advocacy & Activism